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The Ready Brief #113

FROM THE DESK

I tried three different apps to track my preparedness inventory. All of them were either too complex, required subscriptions, or stopped being supported within a year. Then I opened a spreadsheet and built exactly what I needed in 20 minutes. Sometimes the free tool you already have beats the fancy one you don't.

Here's what I've got this morning.

THE BRIEF

Tracking Your Preps Without Spending a Dime

An inventory system tells you what you have, where it is, and when it expires. Without one, your preparedness is based on memory, which degrades under stress. The good news: free tools handle this perfectly.

Google Sheets or Excel covers everything. Create tabs for each category: Water, Food, Medical, Power, Communication, Documents, and Gear. Each row is an item. Columns: item name, quantity, location, expiration date, and notes. Sort by expiration date to see what needs rotating first.

The inventory should answer three questions instantly: how many days can my household sustain itself? What's expiring within 30 days? What gaps exist in my supplies? If your spreadsheet answers these, it's working.

Update it when you add, remove, or rotate anything. A monthly review (15 minutes) keeps it current. Set a recurring calendar reminder. The system works only if it's maintained.

For the analog crowd, a notebook with the same categories works identically. The clipboard on the pantry door from Issue 35 is a low-tech version of the same system.

ONE THING THIS WEEK

Create a one-page inventory of your current food and water supplies.

Open a spreadsheet or grab a notebook. List every stored food and water item with quantity and expiration date. The act of counting reveals gaps you didn't know existed.

ON THE RADAR

Infant Formula Recalled Across 3 States — No Bad Lots Identified Yet

The FDA recalled all lots of Nara Organics Whole Milk Organic Infant Formula (sold at Target stores nationwide) after babies in California, Pennsylvania, and Washington were hospitalized with botulism. No specific lot has tested positive for C. botulinum — which means parents cannot identify bad cans by lot number alone. If you have an infant at home, document your formula by purchase date and lot before the next recall, not after.

Source: FDA.gov, CDC.gov

LESSON FROM: RUDY REYES

Rudy Reyes' Force Recon background required meticulous equipment accountability. In Hero Living, he writes about how military units track every piece of gear because lives depend on knowing exactly what's available. The same principle scales to household preparedness: you can't use what you can't find, and you can't rely on what you don't know you have.

Pick up Hero Living — Reyes' take on readiness and accountability runs a lot deeper than fitness.

WHAT'S HAPPENING

B-52 Bomber Crashes at Edwards AFB, Killing All 8 — Deadliest in 44 Years

A B-52H Stratofortress (tail 60-0061) crashed and burned shortly after takeoff at Edwards Air Force Base in California on Monday, killing all eight people aboard — uniformed military, government civilians, and Boeing contractors on a radar modernization test mission. The bomber went down around 11:20 a.m. PDT. Edwards AFB immediately closed its airfield and stood down all operations. It marks the deadliest B-52 crash since 1982.

The aircraft was built around 1960 — roughly 64 years old — and was mid-modernization when it failed. The Air Force has a contract to keep B-52s flying until at least 2050. When aging infrastructure goes down, it rarely sends a warning first. That applies to your grid, your water lines, and the levees upstream just as much as it applies to a six-decade-old bomber on a routine test flight.

WHAT I'M TESTING

Google Sheets Prep Inventory Template

I built a free spreadsheet template with tabs for each preparedness category. Conditional formatting highlights items expiring within 30 days (yellow) and expired items (red). A summary dashboard shows total days of supply per category. Shareable with family members. Free.

Budget alternative: A composition notebook with tabbed sections. $3 and works without electricity.

OVERRATED / UNDERRATED

Overrated: Dedicated prep inventory apps. Most have limited lifespans, require subscriptions, or lock your data in their format. A spreadsheet you control is more durable.

Underrated: Photographing your storage shelves monthly. A quick phone photo of each shelf creates a visual record that supplements your written inventory. Free and takes 2 minutes.

THE LINK DUMP

Google Sheets — Free spreadsheet accessible from any device.

USDA FoodKeeper App — Verify shelf life data for your inventory.

Grokipedia: Inventory Management — Background on tracking systems.

Ready.gov: Maintain Your Kit — Federal guidance on supply maintenance.

COMING UP

Fitness maintenance over 50. Practical physical preparedness for bodies that don't recover like they used to.

PS: My inventory revealed I had 47 cans of black beans and zero cans of tomatoes. Without counting, I would've assumed my pantry was balanced. It wasn't. Twenty minutes of inventory fixed an issue I'd been ignoring for months.

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